6 Ways to prevent employees from leaking confidential information

August 15th, 2019
6 Ways to prevent employees from leaking confidential information

Hacking a business today is easier than ever. With nearly every company in Australia, including the Central Coast now intimately intertwined with technology, you might think cyber security would be a priority. But surprisingly many companies are lax in this area and thus take the risk of being targeted.

When it comes to cyber security however, your biggest vulnerability isn’t necessarily your antivirus or firewall – it’s your poorly trained employees.

Here are six ways to prevent them from slipping up and opening your business up to attack.

  1. Have stronger passwords

This may seem like a no brainer, but you would be surprised the number of times we come across this as common practice in local businesses. Using your name, your child’s name, birthdays etc does not correlate to a strong password.

Make sure you train your employees on safe password practices. That means mandatory password changes to key business accounts every few months, each of them containing letters, numbers and symbol etc. It’s a small change, but it can drastically increase your odds against data breaches.

 

  1. Train your people properly

As they say, forewarned is forearmed. This is never truer than when defending your business from data breaches. With comprehensive cyber security awareness training, outlining everything from the biggest digital threats to post-breach best practices, you can turn your biggest security liability into your greatest defence. If employees are aware and understand the danger, it becomes a lot more difficult for hackers to trick them and find a way into your network.

 

  1. Identify critical data

Businesses must also recognise how to identify their own critical data. This means being able to categorise what data needs the most protection and how to utilise data loss prevention software to protect any sensitive information.

 

  1. Insert non-disclosure provisions in employment agreements

It is best practice that employees who have access to confidential information sign an employment contract which contains non-disclosure provisions. If a company has confidential information which is particularly sensitive, it should be clearly identified in the contract. The employee should be obligated to return confidential information when employment terminates.

 

  1. Limit access

A company with confidential information should be careful to limit access of confidential information to only those employees who have a "need to know". By doing so, the company strengthens its legal position and helps to establish a practical "roadblock".

 

  1. Make cyber security part of your business policy

If your business is going to survive a digital onslaught, safe online practices for your employees need to be more than a recommendation. They need to be mandatory company policies. Every new and existing employee needs to know what is expected of them and what the consequences will be if they deviate from guidelines.

 

Even by following the 6 ways above, it can still be tricky determining how to implement these within your organisation. CCTS is here to help! Contact us now to discuss requirements for your business and your people.